Best Payroll Software in India for Startups to Enterprises

Best payroll software India

Finding the Best Payroll Software is a game changer for businesses irrespective of their size & niche. However, most business people have a myth that investors alone can take their business to the peak. Catching the interest of multiple investors for small and medium-sized enterprises (SMEs) is a step towards overall business growth. Yet, with the development of the business, handling the logistics part has become chaotic and messy. Here is when the Best Payroll Software in India comes to your rescue. It takes away a lot of manual effort by HR and payroll professionals, such as salary disbursement, payslip generation, tax calculation, etc. According to the source, India’s payroll software and Human resources management system (HRMS) market has been forecasted to expand at the rate of 26.16% CAGR till the end of 2029. According to this source, the global market of payroll software services has been predicted to grow at a rate of 3.2% CAGR by 2028. It comes to around $80.97 billion. The primary reasons behind this sudden growth are:

  • Unmanageable complexities in manual payroll processing.
  • Increasing globalization.
  • The development of small and medium enterprises (SMEs).

In this blog, let’s learn more about payroll software and its benefits, features, and importance.

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What is  Payroll software?

Payroll software is either a cloud-based or an on-premises software application that automates, handles and organizes employee payment. With the help of effective payroll management software, companies get cost-effective solutions, less manual load, and 50x speed up everyday payroll tasks. The time saved by HR professionals can be further focused on planning, budgeting, and other critical areas of the company. On the other hand, employees can easily access their crucial payments & benefit-related information through the software itself. According to the source, ‘TOI Business,’ INR 5000/- penalty is charged to the company for not filing ITR (Income Tax Returns) on time as it has become mandatory under section 139, subsection (1) of the Income Tax Act.  On the whole, organizations of different sizes use payroll software to help them adhere to financial regulations and ensure compliance with tax laws.

Benefits of Payroll systems

The payroll system has several benefits in every type of business today, such as error-free data, accuracy, compliance with laws, etc. Here, we have mentioned a detailed overview of the benefits of a payroll management system:

 

Effective Time Management: Manual payroll processing is a huge time eater, leading to inefficiency and errors in the system. With the proper payroll system, you can save time for HR, payroll, and other finance professionals. The payroll software effectively manages time as 90% of the tasks, such as tax calculation and salary distribution, get automated.

 

Optimised Data Security: The payroll data comprises employees’ sensitive information such as their bank card numbers, salary details, addresses, social security numbers, bars, etc. Such data is prone to attacks from third parties. Effective payroll software ensures that payroll data is 100% safe & encrypted and allows only confidential access with multi-factor authorization.

 

Employee Self-Service: In manual payroll processing, employees must coordinate with payroll admins to access their payroll information. It wasted the time of payroll professionals & caused a huge communication gap between employees & employers. Thanks to the payroll software that provides instant access to self-service portals. Employees can view their payroll data, such as tax forms, pay slips, w-2 forms, and other information, without coordinating with payroll professionals.

 

Real-Time Analytics: The best payroll software in India provides real-time analytics & insights and helps generate various types of reports. It allows managers to track employee payments wisely, view accurate time & attendance records, etc. Through this benefit, employers can generate multiple reports on productivity, labor cost, and ongoing payroll trends & patterns. It improves decision-making & allows businesses to prepare for future payroll-related risks beforehand financially. 

 

Enhanced Efficiency and Accuracy: Processing payroll activities in the traditional ways creates errors leading to inaccurate & inefficient outcomes. Such mistakes in tax deductions, salary calculation, data entry, etc, are removed by an HR payroll software due to minimal human intervention.

 

Compliance with State Laws: Manual handling of payroll data led to legal obligations & heavy penalties due to improper calculation, late tax filing, and non-adherence to the recent tax laws. Payroll software insurance complies with the newest laws regarding state, labor, and tax regulations.

HR Software in India

Feature of  Payroll software

Payroll software has various features such as integration, compensation management, tax filing, customization, etc. Below are the features of payroll software:

 

Compensation Management: Providing the proper pay, regular benefits, and compensation to deserving employees needed to catch up in the manual payroll processing. The top payroll systems solve such problems with the latest compensation management tools. With the help of these tools, employers can smoothly allocate and manage the entire budget allocation process. Such a feature ensures competitive pay, additional bonuses, and other rewards to the most deserving candidate, resulting in employee retention. 

 

Personalized Customization: Different businesses have different payroll requirements. Therefore, payroll software offers personalized customization in its uniquely designed system for every business. This means you can add or modify specific features based on the number of employees and current business needs. 

 

System Applications Integration: Manual payroll processing required physical coordination with different departments and was time-consuming. The payroll software solved this problem by integrating different platforms, such as time & attendance tracking, account management, leave management, etc., at one central location. It increases the efficiency, accuracy, and productivity of the company and the employees.

 

Tax filing: Manually staying updated with the regular changes in tax laws is nearly impossible. Payroll software comes to the rescue by automatically updating all the changes in the tax rates and related labor laws. Due to this, your tax filing process becomes simple, and ample time is saved that was previously wasted on calculating deductions. 

 

Expense Management: Tracking every reimbursement manually is a difficult task. Therefore, the best payroll system in India is integrated with expense management to simplify the entire process. It keeps track of every reimbursement-related record on its central automated platform, such as lodging expenses, recharge bills, travel expenses, etc. This further makes it easier to retrieve the expense reports whenever needed. 

 

Direct Deposit: Safety-related issues occur more often in manual payroll processing, which causes employees to run back to the payroll administrators. The automatic payroll software solved this issue through a direct deposit feature that instantly generates payslips whenever salary is disbursed in the employees’ bank accounts. It helps employees to view their overall taxes and other payroll-related deductions from their wages.

Exploring the Role of HR Payroll Management Systems

In the manual payroll processing, 49% of employees started looking for new job roles after not getting paid on time, as per the source ‘The workforce institution of Kronos.’ Thus, the increased employee turnover rate highlighted the role of HR payroll management systems. Handling employee details and salaries manually has always been chaotic, regardless of company size. Therefore, the HR department and payroll department work closely hand in hand, and this integration has been possible through the HR payroll management system. The role of HR payroll management software is to streamline, simplify, and automate all the HR & payroll tasks. It calculates and releases employees’ salaries automatically in their respective bank accounts. Moreover, it takes care of the loans, payment slip generation, allowances, exact deductions, bonuses, encashment of leaves, & net payable amount to the employees. As a result, the overall performance of the system gets optimized with minimal scope of errors due to reduced human intervention.

How can  Payroll software help small and medium-sized businesses (SMBs)?

Payroll software can offer several benefits to small and medium-sized businesses (SMBs), addressing various needs and challenges they face:

 

Automation of Payroll Processes

Payroll software automates the calculation of wages, salaries, bonuses, taxes, and deductions based on predefined rules. This reduces manual errors and ensures timely payments.

 

Time Savings

Automating payroll processes saves significant time compared to manual calculations and paperwork. It allows HR and payroll teams to focus on strategic tasks rather than administrative duties.

 

Accuracy and Compliance

Payroll software helps ensure accuracy in payroll calculations and compliance with tax laws, labor regulations, and reporting requirements. This reduces the risk of penalties and legal issues.

 

Direct Deposit and Payment Options

Many payroll software solutions offer direct deposit capabilities, enabling businesses to pay employees electronically. This is convenient for both employers and employees, eliminating the need for physical checks.

 

Employee Self-Service

Employees can access their payroll information, such as pay stubs and tax forms, through self-service portals. This reduces the administrative burden on HR and empowers employees to manage their information.

 

Integration with Other Systems

Payroll software often integrates with other HR systems, accounting software, time-tracking tools, and benefits administration platforms. This seamless integration improves data accuracy and eliminates redundant data entry.

 

Reporting and Analytics

Payroll software provides comprehensive reporting capabilities, allowing businesses to generate various payroll reports, analyze payroll data trends, and gain insights into labor costs and workforce analytics.

 

Data Security

Payroll software enhances data security by storing sensitive payroll information securely, adhering to industry standards and regulations. This protects employee data from unauthorized access and breaches.

 

Scalability

Payroll software is scalable, accommodating business growth and changes in workforce size. Whether adding new employees, locations, or payroll complexities, the software can adjust to meet evolving needs.

 

Cost Savings

While there is an initial investment in payroll software, it often results in cost savings over time. It reduces labor costs associated with manual payroll processing, minimizes compliance risks, and optimizes operational efficiency.

HR Software in India

List of Top Payroll Software in India

Zimyo Payroll Software

Zimyo Payroll Software

Zimyo Payroll Software is a robust solution designed to simplify HR and payroll management for businesses. It automates payroll calculations, tax deductions, and compliance tasks while offering employee self-service features like leave management and expense claims. With intuitive interfaces for both administrators and employees, Zimyo enhances efficiency by centralizing HR processes and ensuring accurate payroll processing.

Price: Starting at INR 25,000 annually

Rating: 4.5/5

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ZOHO HR Software

Zoho Payroll Software

Zoho Payroll Software is a user-friendly platform designed to streamline payroll processing for small to medium-sized businesses. It offers automated payroll calculations, tax filing, and compliance management to ensure accurate and timely payments. Zoho Payroll integrates seamlessly with other Zoho applications, allowing for easy access to employee data and financial records. It also features employee self-service options for leave management, expense claims, and accessing payslips. With its intuitive interface and comprehensive features, Zoho Payroll simplifies HR operations and enhances organizational efficiency.

Price: Starting at INR 9,000 annually

Rating: 4.4/5

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greytHR payroll

greytHR Payroll Software

greytHR Payroll Software is a versatile tool tailored for Indian businesses, offering comprehensive HR and payroll management solutions. It automates payroll processes, including salary calculations, tax deductions, and statutory compliance, ensuring accuracy and efficiency. greytHR facilitates employee self-service with features for leave management, expense claims, and attendance tracking, empowering employees while reducing administrative burden. The software integrates seamlessly with other HR systems and provides real-time insights through customizable reports and analytics. With its user-friendly interface and robust capabilities, greytHR enables businesses to streamline operations and focus on strategic initiatives.

Price: Starting at INR 8,000 annually

Rating: 4.3/5

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Qandle payroll software

Qandle Payroll Software

Qandle Payroll Software is a modern HR and payroll management solution designed for businesses looking to streamline their administrative processes. It offers automated payroll processing, including calculations for salaries, taxes, and deductions, ensuring compliance with local regulations. Qandle features intuitive self-service portals for employees to manage their leave requests and expense claims and access pay slips conveniently. The software provides real-time analytics and reporting tools to help businesses gain insights into their workforce data and make informed decisions. With its user-friendly interface and scalable features, Qandle enhances operational efficiency and empowers HR teams to focus on strategic initiatives.

Price: Starting at INR 15,000 annually

Rating: 4.2/5

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HROne payroll software

HROne Payroll Software

HROne Payroll Software is a comprehensive solution designed to simplify HR and payroll management for businesses. It automates payroll processes such as salary calculations, tax deductions, and compliance with local regulations, ensuring accuracy and efficiency. HROne offers employee self-service features for leave management, expense claims, and accessing payslips, thereby reducing administrative workload. The software integrates seamlessly with other HR systems. It provides customizable reports and analytics to track and analyze employee data effectively. With its user-friendly interface and robust functionalities, HROne Payroll Software helps organizations streamline operations and improve overall HR management.

Price: Starting at INR 20,000 annually

Rating: 4.1/5

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Pocket HRMS payroll software

Pocket HRMS Payroll Software

Pocket HRMS Payroll Software is a versatile tool designed to streamline HR and payroll processes for businesses of all sizes. It offers comprehensive payroll management capabilities, automating tasks such as salary calculations, tax deductions, and compliance with local regulations. Pocket HRMS features employee self-service portals for leave management, expense claims, and accessing payslips, empowering employees and reducing administrative workload. The software integrates smoothly with other HR systems and provides real-time insights through customizable reports and analytics. With its user-friendly interface and scalable features, Pocket HRMS enhances operational efficiency and supports strategic HR management decisions.

Price: Starting at INR 18,000 annually

Rating: 4.0/5

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Importance of Payroll management software

The HR payroll software holds a special place in the Human Resource Industry. Companies suffered big-time losses while handling payroll tasks manually. With the maximized manual human intervention, there was a significant delay in the salary distribution process. The disbursed salaries needed to be more accurate, leading to employee dissatisfaction & early withdrawal from their work. This caused disputes between employee-employee and employer-employee, leading to legal issues due to non-compliance with tax regulations. According to the source ‘Clutch,’ the count of small businesses that work on the traditional payroll systems, i.e., through papers, pens, and registers, is 25%. The worst part is that 45% of small businesses must hire a bookkeeper or a payroll accountant, even while handling payroll operations manually. These stats are alarming.

 

Therefore, having effective cloud payroll software is the need of the hour to ensure correct salary disbursement, accurate tax calculation, compliance with Payroll laws, and high-end productivity. The best part is that small to medium enterprises working hard for growth can save a vast amount of money on hiring payroll professionals for tax calculation or salary distribution. The best payroll software offers cost-effective solutions through its cloud-based, integrated, and automated platform, minimizing the need for payroll administrators.

Best payroll software for small businesses in India

Hundreds of Best payroll software for small businesses in India have unique capabilities and offerings. Some of the most popular cloud payroll software are Keka, HR One, Darwinbox, etc. With top-notch ratings and years of excellence, keka hr payroll software stands ahead of others, especially for small and medium enterprises (SMEs). It offers 360° HR payroll software solutions from timely salary distribution to accurate calculation of taxes. It seamlessly integrates with other platforms for hassle-free operations. On the whole, the best payroll software is the one that efficiently handles all the complex payroll processes with utmost precision and reduces human intervention. These payroll tasks include developing payroll policies, creating CTC structures, calculating tax-related deductions, and dues deposits such as PF, ESCI, etc.

 

The List of payroll software in India for small businesses is enormous; subsequently, you need to be mindful of it before finalizing it. We have your back if you are looking for paid or free payroll software for small businesses in India. StartUpHR software connects you to India’s most relevant attendance and payroll software solution vendor without breaking your budget. However, with the significant revisions in your existing budget, you can avail of the most trending payroll features.

How do you choose the best payroll software in India?

Choosing the best payroll software is essential for overall business growth. Different HR payroll software has different capabilities, so every software might not fit your business needs. Therefore, we have curated some crucial points for you that you should keep in mind while choosing the best software in India: 

 

Get clarity on the following questions.

  • Short-term and long-term goals concerning the HR payroll software.
  • Does the payroll software need to be integrated with other applications such as attendance tracking, time management, etc?
  • Will my company’s size increase in the next five years, and if so, by what percentage or number?
  • What is my maximum budget for purchasing payroll software? 
  • Ask the payroll vendor about all the hidden charges.
  • I prefer to conduct in-depth research on payroll vendors from online sites such as Glassdoor. Check for their reviews, reputation, and prior records.
  • Does the payroll software vendor provide after-sales support? 

 

State your short-term and long-term goals: Once you have decided who your payroll software vendor will be, you need to define the goals and targets. Create an in-depth layout stating all the crucial steps for the smooth implementation of the software. Mention the date, time, resources, and the exact timeline for the software implementation. Also, consider all the potential obstacles that might distract you from achieving your targets. Work in collaboration with a payroll vendor. Let him review the entire layout design you provided and ask for his feedback on any inconsistencies in the specified timeline. Make the necessary changes accordingly.

 

Develop the implementation plan: Schedule a board meeting with all the company’s essential decision-makers. Discuss the payroll software, its features, and its implementation plan. Take feedback from every member and assign the designated task to the respective members accordingly. Also, discuss the total number of hours that would be devoted to this project each day and the total estimated time that would be taken for the implementation of this project. 

 

Conduct training sessions for employees: Employees should be provided with information on using the payroll software as they are new to the system. The following sessions should be conducted with the employees: 

  • A typical training with all the employees in batches describing all the different functions of payroll software available and how to operate them. 
  • A detailed session of the employees with the payroll vendor addressing the importance of payroll software, its available features, and how to make the most out of it. 
  • Record all the latest processes in the payroll software so that employees can work on them without seeking help from the payroll professionals. 
  • Create detailed reports so employees can effortlessly and effectively use the data in the payroll system. 

 

Quality Check: Quality assurance is an integral part of every software for its overall success. Neglecting software quality leads to huge errors after its execution that further hinder the productivity and quality of its operations. Before going live with your payroll software, ensure that the quality of the payroll software is up to the mark. Check for potential errors and rectify them before executing the software. Moreover, the company should take feedback from the employees working on the software after a few days; if they face any issues, then simplify the process by contacting the payroll vendor. 

 

Go live: Once everything is ready, you can go live with payroll software. Evaluate the system, functionalities, speed, ease of the platform excess, etc, for a few weeks. If you encounter any problem, contact your payroll vendor immediately and get it rectified as soon as possible.

HR Software in India

Conclusion

Payroll software is no longer an advancement tool but a necessity to handle employees’ salaries & taxes accurately. Therefore, more and more payroll software vendors are capturing the market today. Searching for the best payroll software vendor in India might be overwhelming. If you are browsing through the vast List of payroll software in India and feeling stuck, no worries; we are here to help you. While conducting this in-depth research, you might pick up the wrong payroll software. Here is when StartupHR software comes as a backbone support by connecting you to the right payroll software provider. Although we have covered India’s Top 10 payroll software in this blog, we urge you to take the Free Consultation with our HR experts to get personalized solutions. Once we understand your business requirements, we will curate the best payroll software in India and show you the live demonstration through our FREE OF COST Demo Session.

F.A.Q

 

1. What is payroll software, and why do businesses use it? 

Payroll software automates the process of calculating payments to employees, handling deductions and taxes, and generating reports. Businesses use it to streamline payroll operations, reduce errors, and ensure compliance with tax laws and regulations.

 

2. How do I choose the right payroll software for my business? 

Consider factors such as the size of your business, your industry-specific needs, integration capabilities with other software (like accounting or HR systems), ease of use, customer support, and cost.

 

3. What are the key features I should look for in payroll software? 

Key features include automated payroll calculations, tax filing and compliance, direct deposit options, employee self-service portals, reporting and analytics, mobile accessibility, and integration with other business systems.

 

4. Can payroll software handle different types of employee compensation? 

Yes, most payroll software can handle various types of employee compensation, including salaries, hourly wages, bonuses, commissions, benefits, reimbursements, and deductions for taxes and benefits.

 

5. How does payroll software ensure compliance with tax laws and regulations? 

Payroll software automatically calculates taxes based on current tax rates and laws, prepares tax forms (like W-2s in the U.S.), and facilitates electronic filing and payments to tax authorities. Regular updates keep the software compliant with changing regulations.

 

6. Is payroll software secure? 

Yes, reputable payroll software providers use encryption and secure servers to protect sensitive payroll data. They also adhere to industry standards and regulations to ensure data security and confidentiality.

 

7. Can payroll software integrate with other business systems? 

Yes, many payroll software solutions offer integration with accounting software, HR management systems, time and attendance tracking systems, and more. Integration helps streamline processes and reduces manual data entry.

 

8. How does payroll software handle employee benefits and deductions? 

Payroll software allows you to set up and manage employee benefits such as retirement plans, health insurance, and deductions like taxes, garnishments, and voluntary contributions. It calculates these amounts accurately and includes them in payroll calculations.

 

9. What kind of customer support is available with payroll software? 

Customer support options vary by provider but typically include phone, email, and online chat support during business hours. Some providers may also offer 24/7 support for critical issues.

 

10. How much does payroll software cost? 

The cost of payroll software can vary widely depending on the features, number of employees, and additional services like tax filing and HR support. Pricing models may include monthly subscriptions or per-employee fees. It’s essential to consider the total cost of ownership, including setup fees, training, and support.

Cloud based HR Software in India 2024

Cloud Based HR software

Implementing Cloud-based HR software in your organization has become the need of the hour, whether you are an SME or a large MNC. Today’s world is driven by Artificial Intelligence and with such a rapidly evolving technology, coping with HR functions through traditional ways is nearly impossible. Imagine spending uncountable hours and days managing employee data through registers or calculating tax & disbursing salaries individually for every employee. It consumes precious time and increases employee demotivation, disengagement, and dissatisfaction with their work. In severe cases, it might create disputes leading to legal issues. Here is when Cloud-based HR software comes to the rescue by handling all such operations online on your behalf. Now, deep dive into the blog, where we have discussed the core meaning of cloud-based HR software, its benefits, features, roles, and much more.

What is cloud-based HR software? 

Cloud-based HR software is a web-based tool that streamlines and automates different HR functions. With the help of the best HRMS software in India, employees can access all the HR-related data in one single and secured platform. In the manual handling of HR operations, organizations suffered losses due to storing, managing, and accessing HR data from Excel sheets, spreadsheets, or registers. The cloud-based human resources software solves such a problem. It is hosted on remote servers, allowing users to access HR data online, irrespective of location and time zones.

  • Cloud based hr software

Benefits of Cloud-based HR systems

Here are the top benefits of implementing a cloud-based HRMS in your current business:

  • Time-Saving: Manually handling HR operations consumes much time for HR professionals. It is so because you need to note down everything manually, such as employee working hours, payroll calculations, etc. Moreover, employee queries regarding their data retrieval or other personal data have to be addressed & corrected by the HR professionals manually, which consumes enormous time. With the coming of an HRMS, HR experts can entirely focus on key strategic areas such as designing compensation strategies, succession planning, etc. All the basic employee queries are managed through the automated HR software, saving time wasted on regular follow-ups.

 

  • Minimizing Paperwork: A lot of paperwork was involved in traditional-based HR systems. Everything requires papers to conduct such HR operations, whether taking employee attendance, tracking working hours, or calculating salaries. Imagine a situation where you are asked to find an employee’s attendance record after six months; you must dig into numerous registers to find the exact record. In severe cases of such manual registers getting lost, stolen, or destroyed, you will never be able to see the correct record. Such problems are solved by automated HRMS that minimize the need for paperwork by storing everything on a server. 

 

  • Enhancing Productivity and Engagement: Huge employee disengagement and deteriorating productivity were noticed in the companies working on manual-based HR operations. They had to wait for hours and even days to get their queries acknowledged and solved. Such issues are addressed and solved by the best HRMS software in India. Most of this software has an intuitive user interface accessible over the mobile phone. It helps employees to make the necessary changes to their profile, and apply or check the leave request status on the go with zero need to follow up with the HR team. It leads to higher productivity among employees with full engagement towards the work. 

 

  • Predictive Analysis: While handling HR functions manually, the biggest drawback was being unable to retrieve different types of reports and predict the future based on artificial intelligence. By implementing an HRMS in your company, you can use Artificial intelligence, Deep learning, Big Data Analytics, Data science, etc. It does the necessary forecast regarding the HR future, finds loopholes in the existing HR system, employee dissatisfaction, demotivated behavior, and actions that need to be taken to overcome them. Regular analysis and timely correction of the issue increase employee retention, decrease the attrition rate, and forecast the number of candidates that need to be employed to manage future risks. 

 

  • Unleashing Organizational Potential: Once the entire HR process gets streamlined, simplified, and automated through the cloud-based HRMS, the organization can find its true potential. Such potential can be explored by focusing on the company’s critical areas. Such a benefit was missing in manual HR operations because the entire time went on performing the time-consuming, repetitive HR tasks. Due to this, the existing loopholes in the company remained unidentified. With the help of cloud-based software, companies can identify areas of improvement and make data-driven decisions based on the latest HR trends. As a result, employee satisfaction, retention rate, and productivity will be enhanced. 

Feature of cloud-based software

Here are the top-notch features of Cloud-based HR software:

  • Employee Self-Service Portal: The employee self-service (ESS) portal provides instant access to authorized employees for viewing, accessing, and modifying their HR-related data.  Such data included generating paystubs, viewing leave balances, upcoming holidays, personal data, etc. The cloud-based portal required login credentials to be accessed over mobile phones, laptops, computers, tablets, etc. 

 

  • Core HR Functionality: Cloud-based HR software handles all the core HR functions such as recruitment, statutory compliance, talent acquisition, payroll management, etc. Handling all such core HR operations manually leads to employee disengagement and demotivation. Therefore, HRIMS ensures employee retention by automating all the operations. It saves enormous time for HR professionals and can be further emphasized in a critical business area.

 

  • Performance Management: Managing employee performances manually over registers or spreadsheets could be more ineffective, inaccurate, and time-consuming. Imagine checking bundles of registers to retrieve the performance-related data for every employee. It increases the chances of biased & error-prone calculation of incentives, bonuses, or benefits for every employee, leading to dissatisfaction. With a cloud HRMS, you can track employee performance on a real-time basis that’s just a filter away even if years pass by. You can conduct coaching, value-added training, and regular employee feedback sessions based on the record. 

 

  • Time and Attendance Tracking: Traditional ways of handling HR data give HR professionals a hard time maintaining accurate employee attendance. It led to irresponsible activities such as buddy punching, longer lunch breaks, and wrong in & out timings. HRIS aids the HR experts by automating the entire time & attendance management system. It gives employers real-time data on employee attendance, total working hours, clock-in & clock-out timings, irregular absences, break timings, etc. 

 

  • Recruitment and Onboarding: What’s more convenient than automating the entire recruitment and onboarding process through a single platform? Yes, you heard it right; such a feature is possible only because of the Human resource management system. It integrates the internal websites and the official job portals where the entire process, from candidate application, interview scheduling, hiring, onboarding, and training to final see-off, is streamlined.

 

  • Training and Development: Once you have an onboarded employee, you must take care of their training and further learning & development (L&D) programs. This entire process was a big chaos while manually handling HR operations. Thanks to the automated cloud-based HR system that conducts various surveys for accessing loopholes and employee satisfaction levels. According to this data, it provides suggestions for conducting relevant training sessions to keep employees up-to-date. It can happen through appropriate courses, compliance training, mock sessions, etc. 

 

  • Payroll Processing: The Human resource management system allows error-free payroll processing, such as generating payslips, salary disbursement, tax calculation, etc. Such software collects, stores, and processes all employee data, such as tax liabilities, pay rates, benefits, etc., at a central location. It uses this data to calculate the gross pay for every employee instantly. Moreover, it lets employees view the entire year-end record of tax deductions. 

 

  • Integration Capabilities: HRIS comes with top-notch features for integrating the HR tool with various other applications on its system through application-performing interfaces (APIs). Some are attendance management systems, performance management, payroll management, etc. It helps synchronize data and smooth data movement from one application to another. 

 

  • Data Security and Privacy Measures: Data safety was a significant obstacle in the manual processing of HR data. HRMS solves this problem by having a multi-factor authentication mechanism, encrypted data, and 100% authorized data access in compliance with data security standards. It also saves HR data from third-party attacks.
  • Cloud based hr software

Exploring the Role of Cloud Computing in HR Management Systems

Cloud computing plays a vital role in managing day-to-day HR operations. With the help of cloud computing, human resources can be managed 50x more effectively. It automates the entire HR functions minimizing the need for time-consuming administrative tasks. Moreover, Cloud-based HR systems are 100% effective in offering cost-effective solutions and scaling your existing business. Such a concept of cloud computing has remote data centers that provide smooth access to data to all authorized people. Implementing cloud computing in the HRMS also ensures smooth collaboration and integration of tools such as attendance management, benefits administration, payroll management, etc. The best part is that your confidential HR data remains 100% secure as cloud-based software has a multi-authentication process, firewall, and end-to-end data encryption.

Moreover, in case of data losses due to deletion or system failure, it offers automatic recovery through its data backup features. Cloud computing also plays a crucial role in HRMS by helping organizations make data-driven decisions. is possible through AI-based HR analytics, reporting, and meaningful insights on employee performance, engagement, and satisfaction levels.

How can cloud-based HR software help small and medium-sized businesses

Here is how the Cloud-based HR software assists in aiding the progress of small and medium-sized businesses (SMBs):

Cost Savings: A considerable amount of money is wasted on hiring multiple people to handle employee queries and record their data manually. Instead of paying salaries to multiple HR admins, SMBs can implement automated HR systems in their organization, which saves the company enormous costs.

 

Accessibility and Flexibility: India’s best Human resource software provides flexibility and easy access to HR data from any location. It also has a mobile on-the-go application to make it more accessible and handy. Therefore, whether you work remotely or from a different country, you and other team members can be on the same page through this cloud-based portal.

 

Scalability: Whenever SMBs think of increasing their employee size, manually handling HR functions will not work in the long run. Suppose you wish to extend your current business. In that case, you need a solid automated HR system, as it’s nearly impossible for a human being to enter each employee’s data manually.

 

Automation of HR Tasks: Cloud-based HRMS helps SMBs automate their HR tasks, such as recruitment, onboarding, hiring, and training, to full and final settlement. As a small to medium-sized business, the primary focus should be business growth and becoming a large enterprise. This is possible by focusing on critical strategic areas rather than wasting time jumping from one HR task to another.

 

Enhanced Security: SMBs often cut costs for the company by compromising on taking proper security measures to protect employees’ data. However, they don’t have to worry about security after implementing HRIS in their existing system. It shields confidential employee data and saves them from third-party attacks through its multi-level authorization procedures. 

 

Analytics and Insights: HRIS uses people analytics to offer actionable insights on employee data, such as employee issues, expectations, etc. SMBs can take full advantage of these insights to make data-driven decisions that are helpful for their company growth.

Top 10 cloud based hr software in india

Cloud human resources (HR) software is increasing in popularity and for good reason. It allows you and your HR team to access and manage employee data from anywhere at any time. With the power of cloud computing, you can streamline your HR processes and improve efficiency. With so many options available, it can be difficult to choose the best software. In this article,  look at some of the best cloud HR software options available.

Zoho Corporation 

Offers comprehensive HR management features including attendance management, leave management, performance appraisal, and more. It integrates with other Zoho applications for seamless operation.

Darwinbox

Darwinbox

A modern HRMS that includes modules for employee lifecycle management, payroll, performance management, and recruitment. It focuses on providing a user-friendly experience and robust analytics.

greytHR payroll

GreytHR

Known for its payroll management capabilities, greytHR also offers features like attendance tracking, leave management, and employee self-service. It caters primarily to small and medium-sized enterprises.

HROne payroll software

HROne

Provides a cloud-based HR and payroll management solution with modules for attendance, leave, payroll processing, and employee self-service. It is designed for ease of use and scalability.

FactoHR

Offers HRMS features such as payroll management, attendance tracking, employee self-service, and performance management. It focuses on automation and compliance.

Keka

Provides HR automation features including payroll management, attendance tracking, performance management, and employee engagement tools. It targets both SMEs and large enterprises.

Pocket HRMS payroll software

Pocket HRMS

A cloud-based HRMS with modules for payroll management, leave management, attendance tracking, and employee self-service. It emphasizes ease of use and integration.

Qandle payroll software

Qandle

Offers HRMS and payroll software with features such as leave management, attendance tracking, performance management, and onboarding. It focuses on customization and employee engagement.

Zimyo Payroll Software

Zimyo

Provides a comprehensive HRMS with modules for payroll management, attendance tracking, leave management, and employee self-service. It is designed for flexibility and ease of use.

BambooHR

A popular HR software known for its intuitive interface and comprehensive HR management features. It includes modules for applicant tracking, onboarding, performance management, and employee database management.

  • Cloud based hr software

How to choose the best cloud-based HR software in India?

Choosing the best cloud-based HR software in India needs time and effort in conducting in-depth research. One wrong decision can lead to a business’s downfall; therefore, selecting cloud-based HRMs that meet your business requirements is essential. It would help if you considered several parameters before finalizing the list of top-notch HRMS software in India. Some of the most crucial parameters are as follows:

 

Integration: Check whether the software company provides the necessary integrations, such as payroll and attendance management.

 

Budget: Discuss your budget with the HR software company’s HR expert. However, we recommend you think outside your budget to explore the latest trends.

 

Benefits & Features: Mention every benefit & feature you are looking for in the HRMS. Some of the features that should be there in the cloud-based software are mentioned below: 

  • Reporting and data analytics
  • Manager self-service
  • Collaborative interfaces
  • Employee self-service
  • Process automation
  • Access via mobile/personal devices

 

Scalable: Businesses continually evolve, so ensure your HRMS has scalability tools. This way, whenever you wish to add more features or modify the existing ones, you can do so easily.

 

Customer Support: ‘Good customer support is all we need.’ Read enough reviews online before finalizing the human resource software. You will need plenty of customer support, so they should provide after-sales service.

Stats and insights of cloud based software 2024

Cloud-based software has become increasingly popular due to its scalability, flexibility, and cost-effectiveness. Here are some key stats and insights backed by research:

Adoption Rate and Growth:

    • According to a report by Gartner, the worldwide public cloud services market is projected to grow 17.5% in 2023 to total $469 billion, up from $399 billion in 2022.

 

Benefits of Cloud Software:

    • Flexibility: Cloud-based software allows businesses to scale resources up or down as needed, offering flexibility in operations.
    • Cost Savings: Organizations can save on infrastructure costs by leveraging pay-as-you-go pricing models.
    • Accessibility: Cloud software enables remote access, enhancing collaboration and productivity.

 

Industry Adoption:

    • Various industries, including healthcare, finance, education, and manufacturing, are increasingly adopting cloud-based solutions to streamline operations and improve efficiency.

 

Security and Compliance:

    • As per Microsoft Azure Cloud providers invest heavily in security measures, often providing more robust security than many organizations can afford on-premises.
    • Compliance with regulations such as GDPR and HIPAA is also facilitated by cloud providers.

 

Challenges and Considerations:

    • Potential challenges include data security concerns, regulatory compliance, and vendor lock-in risks.
    • Organizations should carefully assess their needs and select appropriate providers and solutions.

Conclusion

Every company is switching to cloud-based HRMS knowing the potential features and benefits it provides in the long run. There is an extensive list of HRMS software in India, but finding the top cloud-based HRMS is challenging. We hope that this blog simplifies your problem for making an informed decision. The best HRMS software in India suits your unique business requirements and can scale with the change in employee size and integrate with other platforms. All such benefits are covered under the HR software packages provided by Startup HR Software company. We have handpicked cloud-based HRMs in India for small, mid-level, and larger enterprises. Our human resources team attentively listens to your needs and offers the most relevant HR software solutions. These solutions are entirely personalized and structured as per the business requirements. Get a detailed explanation by attending the ‘FREE OF COST’ Demo and Consultation Session by our HR management experts.

  • Cloud based hr software

F.A.Q

Which HR software is best?

Here are some popular and highly regarded HR software in india options that are frequently mentioned:

  • Zoho People
  • Keka
  • GreytHR
  • Pocket HRMS
  • BambooHR

 

What is SaaS HR software?

SaaS HR software is a cloud-based solution that streamlines HR tasks. It centralizes employee data, automates processes, and provides self-service options. This software aids in compliance, offers insights into organizational metrics, and supports various HR functions like recruitment, payroll, etc.

 

 

What are the key advantages of using cloud-based HR software over traditional solutions?

  • Cloud-based HR software offers advantages such as scalability, cost-effectiveness (especially in terms of infrastructure), ease of access from anywhere, and automatic updates without requiring IT intervention.

 

How secure is cloud-based HR software, especially in terms of handling sensitive employee data?

  • Cloud-based HR software providers typically adhere to strict security standards, including data encryption, regular security audits, and compliance with data protection regulations like GDPR and India’s IT Act. It’s essential to choose a provider with a strong track record in data security.

 

How can cloud-based HR software help in managing a diverse workforce across different locations in India?

  • Cloud-based HR software facilitates centralized data management, enabling HR teams to streamline communication, manage payroll across different states with varying regulations, and ensure consistent policy implementation across the organization.

 

What customization options are available with cloud-based HR software to meet specific organizational needs?

  • Most cloud HR solutions offer customization options such as configurable workflows, role-based access controls, customizable reports and dashboards, and integrations with other business systems (like accounting or CRM software).

 

How does cloud-based HR software assist in compliance with Indian labor laws and regulations?

  • Leading cloud HR software providers often include features that help automate compliance tasks, such as generating statutory reports, managing leave policies in accordance with local laws, and staying updated with regulatory changes through automated alerts.

 

Can cloud-based HR software integrate with existing software systems used by our organization?

  • Yes, cloud-based HR software typically offers integration capabilities through APIs (Application Programming Interfaces), allowing seamless connectivity with existing ERP, finance, and productivity tools used by your organization.

 

How does cloud-based HR software handle employee self-service functionalities, and how can it improve employee engagement?

  • Cloud-based HR software often includes employee self-service portals where employees can manage their profiles, submit leave requests, access pay slips, and participate in performance reviews. These functionalities improve transparency, efficiency, and ultimately contribute to higher employee engagement.

 

What are the scalability options with cloud-based HR software as our organization grows?

  • Cloud HR software is highly scalable, allowing organizations to easily add or reduce user licenses, expand functionalities (such as adding modules for recruitment or performance management), and accommodate growth without significant IT infrastructure changes.

 

How does cloud-based HR software help in fostering a culture of continuous feedback and improvement within the organization?

  • Cloud-based HR software often includes performance management modules that facilitate ongoing feedback, goal setting, and development planning. Features like 360-degree feedback, real-time performance analytics, and skill assessment tools support continuous improvement initiatives.

 

What are cloud-based HR systems?

  • Cloud-based HR systems are software applications hosted on remote servers and accessed via the internet. They offer accessibility from anywhere, scalability to adapt to business needs, cost-effectiveness with no upfront hardware costs, robust security measures, integration with other business systems, and features like employee self-service and analytics for better decision-making. They streamline HR operations and are ideal for organizations of all sizes looking to modernize their HR management.